Coffee Machine Hire for Events
Coffee machine hire for events across the Midlands, from drinks receptions and conferences to exhibitions and festivals. We deliver, install and collect commercial bean-to-cup and barista espresso machines so you can hire a coffee machine for your event with none of the hassle, and serve café-quality coffee from the moment your doors open.
The Right Setup for Your Guest Numbers
Whether you are hosting an intimate reception or a multi-day exhibition, we match the machine, the number of units and the service style to how many guests you expect and how quickly you need to serve them.
Up to 150 Guests
Drinks receptions, private functions and smaller conferences. A single self-service bean-to-cup machine keeps guests served throughout the day without a barista.
150 to 500 Guests
Exhibitions, corporate away-days and mid-size conferences. We pair high-capacity machines, or add a second unit, so the coffee keeps flowing through busy break times.
500+ Guests
Festivals, large exhibitions and stadium hospitality. Multiple machines, mobile units and an optional barista team deliver high volume without long queues.
Event Coffee Machine Hire, Handled End to End
Hiring a coffee machine for an event should be one less thing to manage. From your first enquiry to collection, we handle every step so your team can focus on running the day.
Share your plans
Tell us your date, venue and expected guest numbers. We recommend the right machine and hire window, from a single day to a full multi-day event or season.
We deliver and install
We bring the machine to your venue, set it up and test it before your doors open, with a starter pack of beans, cups, milk and sundries included as standard.
Serve your guests
Choose fully self-service bean-to-cup or add a barista. Most machines run from a standard 13 amp socket on a table-sized footprint, so serving stays simple all day.
We collect
Once your event wraps up, we return to collect everything. You have on-call support from our team throughout, all part of our short term coffee machine hire service.
Self-Service Machines or a Professional Barista
Choose the service style that fits your event, or combine both across different areas and days.
Bean-to-Cup Machines
Fully automatic machines that grind fresh beans and pour espresso, americano, cappuccino, latte and hot chocolate at the touch of a button, with no trained operator needed.
Ideal for
- Conferences and delegate breaks
- Exhibition stands and reception areas
- All-day self-serve without queues
Traditional Espresso & Coffee Carts
Add a uniformed barista on a traditional espresso machine for a premium, memorable touch, or book a fully served, branded mobile coffee cart.
Ideal for
- Product launches and brand activations
- VIP and corporate hospitality
- Premium networking events
Simple Day Rates, Fully Inclusive
Event coffee machine hire starts from £150 per day, with delivery, installation, collection and a starter pack of consumables included. Volume discounts apply to multi-day bookings, and every quote is fixed with no hidden extras.
Coffee Machine Hire for Events, Answered
Event coffee machine hire starts from £150 per day, which includes delivery, installation, collection and a starter pack of consumables. The final price depends on the machine, the number of days and whether you add a barista, so tell us your dates and guest numbers and we will put together a fixed quote.
A single commercial bean-to-cup machine comfortably serves a few hundred guests across an event day. What matters most is throughput at peak, such as a conference break, so for larger events or tight service windows we recommend multiple machines or a barista team to keep queues moving.
Yes. We deliver, install and test every machine before your doors open, then return to collect it once your event has finished. We cover venues across the Midlands, including Coventry, Birmingham and the NEC, with next-day setup available where required.
Our bean-to-cup machines are fully self-service and need no trained operator, which suits most conferences and receptions. For a premium touch you can add a uniformed barista on a traditional espresso machine, or book one of our mobile coffee carts for a fully served experience.
Most bean-to-cup machines run from a standard 13 amp socket and sit on a table-sized footprint, using either an internal water tank or a nearby water supply. Traditional espresso setups may need a dedicated supply, so we confirm the exact requirements with your venue before the day.
As early as you can, especially for peak seasons and popular venues, but we regularly handle short-notice bookings too. Get in touch with your date and expected guest numbers and we will confirm availability and reserve the right machine for you.
